Subcontractor Control & Management

Optimise your supply chain with structured subcontractor management that ensures compliance, quality, and transparent financial administration.

Vetting and Prequalification

Build a resilient network of subcontracting partners through a structured vetting and prequalification portal. Track insurance certificates, NSSA safety registrations, and commercial references in a centralized vendor database. Automated alerts notify procurement teams when vendor certifications are approaching expiry, ensuring that work is only awarded to compliant and fully insured partners.

Performance history tracking aggregates data on timely delivery, quality of work, and safety compliance for every vendor across your entire project portfolio. This data-driven sourcing model rewards high-performing subcontractors and identifies relationship risks before they impact site operations.

Award and Progress Measurement

Manage the entire subcontracting lifecycle from initial tender through to final account. Standardized subcontracting order templates ensure that main contract conditions and safety requirements are consistently flowed down to all vendors. Digitized valuations allow for the transparent measurement of subcontractor progress against the originally awarded BOQ, eliminating disputes over quantities of work-in-progress.

By capturing subcontractor progress as it happens on site, the system provides a "real-world" view of vendor performance against the project baseline, highlighting schedule risks related to specific trades.

Payment Certificates and Retention

Automate the complex task of calculating subcontractor payment certificates. The system calculates work-to-date, current claims, and retention deductions automatically, accounting for approved variation orders and previous payments. Centralized retention registers track the build-up of retained capital per subcontractor and alert the finance team when contractual release dates for practical and final completion are reached.

Workflow-based certificate approvals ensure that site engineers and quantity surveyors have verified work-in-progress before payment is authorized, protecting project margins and ensuring that cash flow remains aligned with physical reality.